Privacy Policy

1. Introduction

Richmond County School System Transportation Department ("RCSS Transportation," "we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you apply for employment through our online application system.

By submitting an application, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

When you apply for a position with RCSS Transportation, we collect the following personal information:

• Contact Information: Name, email address, phone number, physical address
• Identification: Social Security Number (SSN), date of birth
• Employment History: Previous employers, job titles, dates of employment, reasons for leaving
• Education: Schools attended, degrees obtained, certifications
• Licenses: Driver's license information, CDL certification status
• References: Professional references including contact information
• Background Information: Criminal history, driving record, employment eligibility

2.2 Technical Information

We automatically collect certain technical information when you use our website, including:

• Browser type and version
• Device information
• IP address
• Pages visited and time spent on pages

3. How We Use Your Information

We use the information we collect for the following purposes:

• Application Processing: To review and evaluate your employment application
• Background Checks: To conduct required background checks and verify your employment eligibility
• Communication: To contact you regarding your application status and potential interviews
• Compliance: To comply with federal, state, and local employment laws and regulations
• Record Keeping: To maintain employment records as required by law
• Security: To protect against fraud and unauthorized access

4. Data Security

We take the security of your personal information seriously and implement industry-standard security measures:

• Encryption: Sensitive data, including Social Security Numbers, is encrypted using AES-256-GCM encryption
• Secure Storage: All application data is stored in secure, encrypted databases
• Access Controls: Access to personal information is restricted to authorized personnel only
• Two-Factor Authentication: Administrative access requires two-factor authentication
• Regular Audits: We conduct regular security audits and updates

While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the internet or electronic storage is 100% secure.

5. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information in the following circumstances:

• Richmond County School System: With authorized RCSS personnel for employment purposes
• Background Check Services: With third-party providers conducting required background checks
• Legal Requirements: When required by law, court order, or legal process
• Safety and Protection: To protect the rights, property, or safety of RCSS, our employees, or students

6. Data Retention

We retain your application information in accordance with legal requirements and legitimate business interests:

Note: If legally required to retain data longer (e.g., ongoing litigation, government investigation), we will notify you and retain only the minimum necessary information.

7. Your Privacy Rights (GDPR & CCPA Compliant)

You have comprehensive rights regarding your personal information:

8. Children's Privacy

Our employment application system is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. All applicants must be at least 18 years old or have reached the age of majority in their jurisdiction.

9. International Data Transfers

Your personal information is primarily stored and processed in the United States. If you are accessing our application from outside the United States, please be aware that:

• Your information will be transferred to and stored in the United States
• U.S. data protection laws may differ from those in your jurisdiction
• We implement appropriate safeguards to protect your information regardless of location
• By submitting an application, you consent to this transfer and processing

10. Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new Privacy Policy on this page with an updated "Last Updated" date
• Sending an email notification for significant changes (if you have an active application)
• Displaying a prominent notice on our application website

We encourage you to review this Privacy Policy periodically. Continued use of our application system after changes constitutes acceptance of the revised policy.